Couleurs Primeur optimizes its invoice processing

Couleurs Primeur automates the processing of its supplier invoices with Efalia

Faced with a growing volume of supplier invoices and the complexity of reconciling them with delivery notes, Couleurs Primeur chose Efalia's dematerialization solution. Thanks to the combination of EDM and automatic document recognition (LAD), the company was able to automate 80% of the processing of its 15,000 annual invoices, considerably reducing manual processing time and optimizing its

Challenge

Couleurs Primeur, in full growth with nearly 1000 customers and a turnover of €18 million, was facing several challenges in processing its supplier invoices:

• Daily management of a large volume of 50 to 80 invoices per day

• Complexity of reconciling lots on invoices with corresponding delivery notes

• Manual entry of invoices into the SIGEM ERP, time-consuming and potential source of errors

• Need to automate the processing chain of 15,000 annual invoices to relieve the accounting department

• Desire to reduce the paper footprint by connecting a dematerialization solution to the business ERP

• Need to gain efficiency and credibility with its thousand suppliers

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Solution

After consulting four specialized editors, Couleurs Primeur chose Efalia's solution for dematerializing invoices, composed of two complementary modules.

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Efalia Capture and GED

• EDM solution (Electronic Document Management) published by Efalia

• LAD module (Automatic Document Reading) for Recognition of invoices

• Full integration with the SIGEM business ERP

• Dematerialization of paper invoices and processing of PDF documents

• Specific configuration to optimize the automatic reconciliation rate

• Automatic filing of invoices in the EDM

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Results

The dematerialization project, carried out in just three months, transformed the process of processing invoices for Couleurs Primeur suppliers, bringing significant gains in terms of efficiency and productivity.

Thanks to the Efalia solution, Couleurs Primeur has revolutionized its supplier invoice processing process. The combination of EDM and automatic document recognition (LAD) technology now allows the company to automatically process 80% of the 15,000 invoices received annually. All invoices, whether scanned from paper format or directly received in PDF, are automatically read, classified in the EDM and integrated into the SIGEM ERP. This process has significantly reduced manual tasks, saving the accounting department 4 hours per day, while improving the reliability of the reconciliation between invoices and delivery notes. The company has also reduced its environmental footprint by significantly reducing the use of paper.

• Extensive automation: 80% of invoices are processed without manual intervention

• Significant time savings: 4 hours of daily treatment saved

• Seamless integration: Direct connection with the SIGEM business ERP

• Reduction of the paper footprint: Complete dematerialization of the process

• Improved reliability: Reduction of data entry and reconciliation errors

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