Contract library

Dematerialize your contracts

Centralize, secure and manage all of your contracts with a complete solution for document management and deadline monitoring.

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What does the dematerialization of contracts consist of?

Simply to digitize and digitize the employment contracts of employees, suppliers and customers of a company or organization, to facilitate their online archiving and the management of their signature. Today Efalia goes beyond that, by offering complete management of the dematerialization of contracts: intelligent classification, advanced search by OCR, possible composition, and of course, guaranteed security and in compliance with regulations.

Streamline and organize the management of your contracts

Unified 360° vision

Centralization of all your contracts with a real-time dashboard

Automatic alerts

Never miss a critical date again: renewals, rate revisions, cancellations with notice

Reporting and dashboards

Manage your contractual commitments with personalized indicators by service and type of contract.

Native IS integration

Connect your contract library to your existing ERP, CRM and legal tools without disrupting workflow.

Your smart contract for optimal document governance

Transform your scattered contracts into a managed strategic asset. Our contract library unifies the creation, monitoring and analysis of all your contractual commitments to eliminate gray areas and maximize negotiation opportunities. No more contracts forgotten in Excel files, no more missed deadlines: your organization gains in control and performance.

CENTRALIZE

A single repository for your contracts

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→ Digital dematerialization

Each contract is automatically enriched with intelligent metadata: type, deadlines, commitments, critical clauses. The system retrieves your existing documents (PDF, Excel, paper archives) and structures them in a standardized architecture. Advanced OCR search allows you to find any contract in seconds, even in thousands of documents.

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→ Management of commitments ‍

Centralize all your contracts in a single repository with automated monitoring of deadlines and contractual commitments.

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→ Traceability

Keep a history of all versions, validations, and changes with secure timestamp.

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AUTOMATE

Advanced management of your supplier and customer contracts

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→ Advanced configuration of forms

Very advanced customization to choose the level of information to be entered: standard data (name, date, supplier) or advanced information (commitments, comments, follow-up clauses).

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→ Automated monitoring of contractual commitments

Automatic identification of commitments (quarterly reviews, advance notice) with notifications and contract compliance information.

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→ Online electronic signature

Intuitive web platform allowing in a few clicks to electronically sign an employment contract by each party concerned.

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PILOT

Manage your contracts and collaborate with the services

Each service accesses information concerning it according to finely configured rights. Real-time dashboards offer complete visibility on your commitments by service, amount and criticality. This automation frees your teams from monitoring tasks to focus on optimizing contract conditions.

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→ Integrated Process Dashboard

‍Reporting with breakdown by type of contract, amounts, dates with filters and customizable sorting for management.

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→ Centralized or decentralized data entry‍

360° vision of contracts by service/business with the possibility of legal review according to the amount and addition of a specialized legal part.

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→ Collaboration

Collaboration becomes natural when all stakeholders work with the same up-to-date information. Our platform interconnects legal, purchasing, commercial and financial teams around a shared framework.

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SECURE

Secure your contract data

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→ Certified French sovereign accommodation

Your contracts are hosted in France in SecNumCloud certified datacenters with isolation by customer and dedicated infrastructure.

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→ Multi-level rights management

Precise configuration of accesses by business department: consultation of contracts, monitoring of commitments and deadlines/budgets according to profiles.

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→ Secure IS integration

Native connectors with your existing tools (ERP, CRM) via secure APIs for automatic synchronization of contract data.

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→ RGPD compliance guaranteed

Full compliance with European regulations with complete documentation and regular audits of our data protection practices.

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For its simplicity of implementation and use, its functional flexibility and the richness of its functional administration interface. EDM makes it possible to keep documents over a long period of time with optimal classification accessible thanks to an easy-to-use search.

Marie LOMBARDO

Technical Engineering and Information Systems Department Manager

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*Triple count for the management of your customer and supplier contracts

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Why dematerialize your contracts?

Legal services

Optimize your contractual expertise

Reusable smart clauses

Full negotiation history

Legal risk dashboards

Complex dedicated validation interface

CFO/Finance

Manage commitments

Consolidation of multi-entity contracts

Management of commitments by division

Multi-level validation workflows

Group and subsidiary reporting

General Management

Decide with full knowledge

Contract executive dashboard

Contractual risk analysis

Global vision commitments

Decision support

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Process creation and automation

Design and deploy custom workflows

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FAQS

How does the solution simplify the search for contracts? Are the contracts for the different services in the same place?

Each contract is recorded with metadata (supplier name, type, deadline, amendments...) in our software. Filters make it easy to list contracts by supplier, category, or expiration in 3 months for example. Our contract library centralizes all your contracts in a single secure repository. The migration includes your existing PDF documents and Excel files with preservation of history and enrichment by metadata.

Can the contract library be integrated with our existing tools (ERP, CRM)?

Absolutely. Our API-first approach allows native integration with most solutions on the market (SAP, Sage, Divalto, Salesforce...). We automatically retrieve contract data from your existing systems and synchronize updates.

What automations does the contract library offer?

Automatic alerts before expiry, reminders on contractual commitments, automatic calculation of anniversary dates, generation of termination letters by direct mail with standard letters.

Can the solution be extended to a complete EDM later?

It is even recommended! Our contract library is part of the Efalia documentary services platform. You can easily add transversal document management (Efalia Doc), automated processes or exchange portals according to your future needs.

How does the process studio help us personalize our workflows?

Our visual studio allows you to graphically model your validation circuits without technical skills. Drag and drop steps into the tool, define conditions and managers. Changes are made in real time and apply immediately.