Electronic document management software
The documentary backbone that is transforming your organization
Give a new dimension to your document management with a powerful engine that centralizes, classifies and secures your documents.
Doc
+404%
Average ROI over 3 years
+90%
automatic compliance
-40%
paper-related costs
The best electronic management solution for sharing your documents.
simple integrated capture or smart capture available
Dynamic ranking and naming plan
Templates and linked files for a clear consultation
comment, modify and follow all the evolutions of your documents
Dual search system to alternate between speed and precision
simple and intuitive administration interface, designed for performance
BENEFITS
Digital management in Saas or on-premise
Efficiently dematerialize your documents, and store them in a secure online platform, available in SaaS or hosted on-premise. Managing and sharing documents has never been easier, for improved productivity. Our solution also offers the functionality to collaborate in real time directly on the software.
Filing documents with OCR
Among its functionalities, Efalia Doc has an intelligent archiving system, coupled with OCR: the software is able to recognize handwritten characters, facilitating the search for documents. End-of-life files can then be deleted from the EDM, or stored in an SAE for preservation purposes.
Secure documents
Efalia's EDM tool offers double security: not only does it offer external protection, but it also offers the possibility of effectively controlling the access to information of the various internal collaborators. The entire storage system is encrypted from start to finish.
Complies with current standards
Our solution complies with the GDPR and other current standards, whether in terms of storage, security and confidentiality of data. The implementation of our tool can also be done entirely on-premise.
Use the full potential of your documents with our solution
Give a new dimension to your document management with a powerful engine that centralizes, classifies and secures your documents.
Efalia Doc makes it possible to reduce paper consumption thanks to its dematerialization, to classify and search for documents effectively, and to share files effectively as well as collaborate on them directly. All for vast sectors of activity, from public to private, and for numerous applications.
Efalia Doc makes it possible to reduce paper consumption thanks to its dematerialization, to classify and search for documents effectively, and to share files effectively as well as collaborate on them directly. All for vast sectors of activity, from public to private, and for numerous applications.
HR files
Centralize all HR documents related to each employee.
Automatically create a structured file as soon as an employee enters the company, and follow it throughout the employee's career.
Automatically create a structured file as soon as an employee enters the company, and follow it throughout the employee's career.
- Employment contract & amendments
- Credentials and administrative documents
- Documents related to training, absences, part-time
- Annual interviews, HR decisions, specific requests
Supplier & customer files
Automatically structure the key documents of each third party directly in the EDM software. Increase efficiency and compliance by creating a single and centralized file for each customer or supplier, from the first interaction.
- Contracts, purchase orders and invoices
- Legal supporting documents (KBIS, insurance, RIB, certificates)
- Commercial correspondence and complaints
- Quality, after-sales service or regulatory compliance documents
Quality & reference files
Centralize all of your quality documentation in a single, reliable and compliant space. Structure your procedures, records and normative documents to increase rigor, traceability and efficiency during audits.
- Quality standards (ISO, IFS, HACCP, etc.) with versioning
- Internal procedures, operating procedures, job descriptions
- Quality records: checklists, reports, controls, reports
- Action plans, review reports or internal audits
- History of changes, traceability, access rights by role
efalia
Go further! use our platform as
AI knowledge base and connect it to your agents/LLM
Your AIs and Agents 3x more efficient
Electronic Document Management is the ideal tool for structuring a knowledge base optimized for AI.
- Metadata
- User rights
- Vectorization templates
- User rights
- Vectorization templates
“We needed to modernize without breaking everything. The equation was not simple: few resources, a lot of expectations, and an absolute requirement on robustness. Now, we no longer run after documents or information. Everything is there, reliable, structured, accessible. And that changes everything on a daily basis. ”
Sébastien Beck
AMOA HR Project Manager
*double word count for users
document management
1. Think carefully about the architecture of the information system
You need to precisely understand your functional needs in order to integrate the right tools in the right places... We can put all the connections in the world, which will guarantee the success of your documentary platform and the user journey!
2. Connect tools and remove duplicate interfaces
100% integrated, invisible!
Manage our services directly from your business applications.
The document engine works in the background while your users maintain their work habits.
Integrated but accessible
Combine the best of both worlds: access your documents from our intuitive interface while allowing seamless interactions with your business applications.
Autonomous access
Use our interface as the main entry point to your document management, while maintaining the ability to connect to your other applications.
3. Call on passionate experts who will be able to guide you
Work with a company whose mission is
Reinventing collaboration
around information
trusted
Whether through our teams or through our certified, hand-picked integrators, we will do everything to ensure that your project can transform the way you work.
Find a certified integrator >
