The professional digital safe software
Digital safe: Legal proof at the heart of your IS
Our digital safe guarantees the authenticity of your documents, facilitates your audits and offers a secure storage space for your information assets.
Safe
100%
compliant documents
-50%
paper archiving costs
+80%
saving research time
The simple and integrated digital safe
Keep a certified copy in our safe
Integrate the safe into your applications
Find all your documents instantly
BENEFITS
security
Efalia Safe offers a secure online storage space from A to Z. Our solution will allow you to archive payslips, contracts, invoices, administrative documents and other files without the slightest risk of leaks thanks to data encryption. Ideal for the protection of sensitive data.
Compliance
Efalia Safe is a professional digital safe certified NF 203 CCFN that guarantees the integrity, probative value, RGPD compliance and confidentiality of your documents over time. It is the subject of a new certification every year by an authorized body.
Accessibility and simplicity
All your documents are accessible online from our secure web interface, designed for simplified use. With Efalia Sign, archive, consult and share your documents in just a few clicks.
Openness and integration
Our solution has a secure API that allows integrations with various document management platforms, which respect the same standards of operability. We can also associate our EDM software, Efalia Doc, with Efalia Sign.
Ensure the security and compliance of all your critical documents
With total integration into your IS, our digital safe guarantees you the ease of use in addition to the legal compliance of your documents.
HR documents
Automatically store HR documents in a personal and secure space, accessible at any time by your employees. Comply with legal obligations, ensure data integrity, and simplify access to HR information.
- Dematerialized pay slips
- Employment contracts, amendments, HR certificates
- Balance of any account and departure certificates
- Tax and social supporting documents (DUE, employer certificates, etc.)
- Interview or progress reports
Customer/supplier documents
Automatically archive documents exchanged with your customers or suppliers in a secure, traceable and accessible space at any time. Gain peace of mind, facilitate your controls and comply with your legal obligations.
- Service contracts, orders and quotes signed
- Invoices, credit notes, delivery or receipt notes
- Legal supporting documents (KBIS, certificates, insurance certificates...)
- Complaint or dispute letters
- Proof of deposit or dispatch on the customer/supplier portal
Quality documents
Keep all of your quality documentation in a secure, time-stamped space that complies with regulatory requirements. Prepare your audits calmly, ensure traceability and control your documentary histories.
- Quality standards (ISO, IFS, HACCP, etc.) and successive versions
- Audit reports, management reviews, action plans
- Quality records (control reports, checklists, non-conformities)
- Job descriptions, procedures, validated operating procedures
- Proofs of training, clearances and certifications
efalia
Go further! use our platform as
AI knowledge base and connect it to your agents/LLM
Your AIs and Agents 3x more efficient
Electronic Document Management is the ideal tool for structuring a knowledge base optimized for AI.
- Metadata
- User rights
- Vectorization templates
- User rights
- Vectorization templates
The objectives for deploying Efalia solutions were aimed at saving physical space (with the destruction of paper documents after digitization), reducing processing times as well as better compliance with the GDPR by improving the management of the life cycle of documents. This has been done with Efalia Doc and Efalia Safe.
IT manager
Marne department
*double word count for users
document management
1. Think carefully about the architecture of the information system
You need to precisely understand your functional needs in order to integrate the right tools in the right places... We can put all the connections in the world, which will guarantee the success of your documentary platform and the user journey!
2. Connect tools and remove duplicate interfaces
100% integrated, invisible!
Manage our services directly from your business applications.
The document engine works in the background while your users maintain their work habits.
Integrated but accessible
Combine the best of both worlds: access your documents from our intuitive interface while allowing seamless interactions with your business applications.
Autonomous access
Use our interface as the main entry point to your document management, while maintaining the ability to connect to your other applications.
3. Call on passionate experts who will be able to guide you
Work with a company whose mission is
Reinventing collaboration
around information
trusted
Whether through our teams or through our certified, hand-picked integrators, we will do everything to ensure that your project can transform the way you work.
Find a certified integrator >
