Quality safe, secure your critical documents
Store and protect your quality evidence in an NF 203 CFN certified safe
The sustainability and evidential value of your quality data
Secure and certified storage
Your quality documents are valuable and should be protected from loss, alteration, or unauthorized access.
→ Encryption and advanced security
Your files are protected in transit and at rest, with role-controlled access.
→ Versioning and historization
Each document maintains a complete history to prove its authenticity.
→ Controlled destruction
Manage the retention period and secure deletion according to your regulatory obligations.
A safe integrated into your quality ecosystem
Optimize your quality processes thanks to a safe that communicates with your business tools.
Integration with EDM and SIRH
Automatic transfer of procedures, certificates or quality reports from your existing applications.
APIs and connectors
Possible connection with your ERP, homemade tools or industrial databases.
Notifications and Automated Transfer
When a critical document is validated, it is directly archived in the safe.
A key solution for ISO compliance
Prepare your quality audits with confidence with accessible and reliable evidence.
→ Immediate proofs of integrity
Each document is time-stamped, certified and searchable with its complete history.
→ ISO 9001/27001 compatibility
Keep your certificates of conformity, proofs of production or sensitive material sheets.
→ Speed during audits
An integrated search engine makes it possible to quickly provide the requested documents.
Examples of Use Cases for Quality Safes
Industry & Production
Quality & Certification
Support Services
Discover our complementary solutions
FAQ
What is the difference between a quality digital vault and a traditional EDM?
A quality digital vault like Efalia Safe guarantees the integrity and inviolability of documents thanks to a certified Reliable Audit Trail, giving the stored documents evidential value. Unlike an EDM, which mainly manages the document lifecycle, our vault ensures the legally valid retention of your critical quality documents, with electronic sealing mechanisms and the incontestable traceability required during certification audits.
Can I customize the vault configuration according to my specific quality needs?
Efalia Safe is fully customizable to adapt to your particular quality processes. You can configure document types, validation workflows, retention periods and access levels according to your organization's structure. Our modular approach lets you create different "vault rooms" to separate your documents by quality domain (product certificates, non-conformities, procedures, internal audits) while maintaining centralized governance. Our consultants support you in this configuration to ensure alignment with your business and regulatory requirements.
Can I easily find a document during an audit or a quality check?
Absolutely. Efalia Safe has a powerful search engine that instantly retrieves any document along with its integrity evidence. You can search by specific metadata (date, document type, process, product concerned, etc.), by full text or by custom business criteria. Our system also lets you prepare structured audit files in advance for a smooth presentation during checks.
How does Efalia Safe integrate with our existing systems (ERP, HRIS, etc.)?
Efalia Safe integrates natively with your existing systems thanks to its API-first architecture. We offer standard connectors for the main systems on the market (SAP, Microsoft, Oracle, etc.) and can develop specific connectors for your business applications. This integration makes it possible to automate the archiving of your quality documents as soon as they are created in your source systems, without double entry and with full traceability.
What is the legal value of documents stored in Efalia Safe in the event of a dispute?
Documents stored in Efalia Safe benefit from optimal evidential value thanks to our certified Reliable Audit Trail and our electronic sealing mechanisms. The system guarantees the integrity, authenticity and traceability of each document, in accordance with the requirements of the French Civil Code (art. 1366), the Commercial Code and the NF Z42-013 and ISO 14641 standards. In the event of a dispute, you can produce your documents with all the timestamp and tamper-proofing evidence, significantly strengthening their legal admissibility.