ECM for HR files, the guardian of your employee documents
Centralize your sensitive HR documents. Stay in control.
Your HR documents deserve better than a shared drive
Complete and structured files
Efalia connects with all your tools in order to help you retrieve all collaborator documents, where they are located.
→ Recovery
Add documents in a variety of ways: email, file, scanner, business software...
→ Classification plan
Use a standardized structure with templates to organize your documents effectively.
→ Dynamic naming
Your metadata evolves in real time, ensuring consistency and reliability to your documentary database.
A single source of truth, traced and up to date
Efalia Doc connects with all your tools in order to help you retrieve all collaborative documents, where they are located.
→ Integration
Connect and synchronize your EDM to your HR ecosystem (HRIS, Portal, Drive...)
→ Versioning
Collaborate on documents, in your HR department or outside in a perfectly secure way. Track and control all changes with full version traceability.
→ Traceability
Manage access with surgical granularity: by document, by file, by profile or by geographic area. Our rights system adapts to your organization, however complex it may be.
Find all your HR documents in a few clicks
Whether in your business tools or directly in the Efalia HR EDM, find all your documents quickly.
→ Quick search
An instant search bar with filters and smart display to sort results by relevance.
→ Advanced search
A multi-criteria search section to isolate sets of documents or find exactly THE document you need.
→ Favorites & history
Save time on a daily basis with the management of favorites in your folders, as well as features for saving searches that are important to you, as well as the last items/folders viewed.
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Some documents to centralize in an HR EDM
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Discover our complementary solutions
FAQS
SharePoint is an excellent collaborative tool, but it lacks the structure to become a true source of HR documentary truth. Unlike SharePoint, which operates in a “free shared drive” mode, EFALIA DOC requires a standardized and scalable filing plan specially designed for HR documents. Result: your employees find Charles Martin's contract in 3 clicks rather than by rummaging through 15 different SharePoint folders, and EFALIA connects perfectly with your existing Microsoft ecosystem.
EFALIA DOC does not replace your HRIS, it complements it intelligently thanks to our “API-first” approach. Bidirectional synchronization allows you to automatically create an EDM file as soon as a new collaborator appears in your HRIS, with real-time metadata update and direct search from your usual interface. Our connectors adapt to most HRIS on the market: Sopra HR, HR Access, Lucca, Factorial, PayFit...
Today, your HR documents are scattered everywhere: contracts in a network file, orders in your HRIS, certificates in emails, photos of supporting documents on phones. EFALIA DOC creates a single source of truth where each document has its defined place, only one version references and the complete history is kept with traceability. It's the right information, in the right place, at the right time, accessible according to your rights.
Your HRIS remains the data engine for administrative management, business workflows and reporting, while EFALIA DOC becomes the document keeper for secure storage, traceability and controlled collaborative access. The magic happens in the interconnection: your HRIS controls the processes, the EDM automatically archives and structures the evidence in the right place. Your HR teams maintain their working habits while benefiting from impeccable documentation for audits.
Our security approach is based on SecnumCloud & HDS certified French datacenters, with data encryption and fine management of rights by profile, service or geographical area. RGPD compliance is native with a digital safe for sensitive documents and a complete audit trail for your controls. Our customers can choose between sovereign cloud hosting or on-premise deployment according to their security requirements.