Dematerialization of invoices

Software for dematerializing supplier invoices

From receipt to payment, automate and control your entire accounting chain with our software dedicated to the dematerialization of invoices.

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Why switch to the electronic dematerialization of all your invoices?

Without dematerialization, did you know that the average cost of processing an invoice is €4? With its e-invoicing service, Efalia offers you software that is profitable in the long term. Prepare for the obligation of electronic invoicing with our software that complies with regulatory standards: in particular electronic signature, protected, traced, accessible data with a reliable audit trail available in the event of an audit.

Manage your supplier invoices with customized workflows

Customizable circuits

Validation workflows adapted to your organization and rules

Automatic controls

Checks, reconciliation and consistency

Real-time reporting

Dashboards for the entire billing flow from order to payment

Accounting integration and allocation

Native synchronization with your ERP and transfer of accounting entries

Automate your entire P2P process, from dematerialization to payment

Thanks to our intelligent recognition technologies, each invoice is automatically analyzed and enriched. Customizable validation circuits adapt to your organization.

DEMATERIALIZE

Switch to electronic invoicing simply and securely

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→ Invoice recognition
Efalia Doc automates the entry and classification of invoices. The reception of your invoices is digitized, regardless of their origin (PDF, email, supplier portal...). Smart capture automatically extracts key data and categorizes it in your secure space.

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→ Compliance with e-bill obligations

Prepare for the obligation of electronic invoicing with our software that complies with regulatory standards: in particular electronic signature, protected, traced, accessible data with a reliable audit trail available in the event of an audit.

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→ Secure archiving

Immediate accessibility and archiving in accordance with legal obligations. Benefit from a one-stop shop, advanced access control, and a reliable audit trail for every operation. Your finance department thus ensures e-bill compliance and maximum data security.

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TO PILOT

Customized workflows for your supplier invoices

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Automate your validation circuits directly in our tool according to your rules of engagement. The fine configuration of workflows allows instant distribution of invoices to the right validators according to your thresholds, perimeters and delegations.

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→ Automatic distribution
‍according to your management rules

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→ Systematic verification amounts and reconciliations
Automatic dispensing and systematic checks limit errors and optimize processing time
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→ Support and advice
‍by experts in the dematerialization of invoices

FLUIDIFY

Create fluid paths between you, the trades, the management

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No more going back and forth with your suppliers by email and time-consuming reminders. Each validator receives a clear notification and can approve their invoices in a few clicks, even while on the go. Operational departments gain autonomy while naturally respecting your processes.

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→ Intuitive validation:
‍ simple interface and instant notifications

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→ Total mobility:
validation possible on any device, even on the go

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→ Transparent follow-up:
Everyone visualizes the progress of their invoices in real time

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SECURE

Control, archive, and audit with confidence

With Efalia Doc, each invoice benefits from complete traceability, from reception to archiving, in accordance with regulations. From the status of current invoices to annual trends, access a complete vision of your activity directly on our interface. Customizable dashboards offer key metrics at each level.

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→ Strategic vision:
summary of financial KPIs for management (deadlines, disputes, cash flow)

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→ Operational management:
detailed monitoring of current invoices and centralized validations in customizable dashboards

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→ Guaranteed compliance:
‍full audit trail for external controls Electronic archiving is secure, with granular access control and certified hosting

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Thanks to the solution deployed by Efalia, we did not need to expand the team so far and are very satisfied with the results obtained, which are in line with the objectives we initially set for ourselves.

Patrick Perrodon

CEO

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*Triple count for the dematerialization of supplier invoices

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Why dematerialize your supplier invoices?

Accounting departments

Manage the flow of invoices effectively

Automated invoice processing

Legal and secure archiving

Reporting on volumes and variances

Preparation of external controls

Purchasing services

Centralize and validate each order

Order/invoice reconciliation

Simplified dispute management

Multi-level validation circuit

Automated notifications and reminders

Financial departments

Track expenses in real time

Budget monitoring dashboards

Management of payment terms

Anticipation of e-bill obligations

Consolidation of multi-entity invoices

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FAQS

Can the solution be integrated with our existing accounting tools?

Absolutely. We have native connectors for the main ERPs (SAP, Sage, Sage, Cegid, Divalto...) and our API-first architecture allows integration with any system via tailor-made connectors. The accounting allocation and the transfer of entries are done automatically.

How do you ensure the security of our sensitive accounting data?

Our data is hosted in French SecNumCloud certified datacenters with isolation by customer. Encryption is applied in transit and at rest, rights management is granular, and we natively respect the GDPR with complete access traceability.

Can the solution be extended to processes other than billing?

Our modular service platform makes it easy to add other components: transverse EDM to centralize all your documents, automated HR processes, customer/supplier portals, or contract management. Your initial investment is valued over time.

How is the migration from our current system going?

Our proven methodology covers framing, data transfer, workflow configuration, and training. We ensure the continuity of service with a gradual transition and personalized support until the complete autonomy of your teams.

Does your process studio allow you to create other business workflows?

Our no-code visual studio makes it possible to model any type of documentary process: contract validation, management of purchase requests, signature circuits, quality processes... You gain autonomy to evolve your workflows according to your business needs.