Digitize all your documents with our capture solutions
Simplify the digitization and management of your document flows
From scanning to usable documents in an instant
Unify all your document sources
Incoming documents arrive through all channels: paper mail, physical forms, administrative files.
Thanks to Efalia intelligent capture, you easily digitize these documents to make them immediately available and usable.
→ Network scan, multi-function and mobile capture to scan at the source.
→ Automatic grouping of files into logical batches.
→ Immediate availability in the EDM or the relevant business workflow.
Intelligent indexing and advanced detection
Smart capture recognizes your documents, classifies them automatically and adapts to your needs, from simple classification to advanced controls.
→ Intelligent interlayer placement
Automatically identify the separation between batches of documents, without human intervention, to save time on your archive volumes.
→ Multi-level recognition
From simple navigation at the top or bottom of the page to complex reading of key fields and references, each document is precisely identified.
→ Advanced detection and anti-fraud
Control the consistency and integrity of information to secure your sensitive processes (invoices, identity documents, supporting documents).
→ Direct integration into your EDM or workflows
Each classified document automatically feeds your filing plan or your business processes, ready to be exploited.
Scanners adapted to your needs
To Successfully Dematerialize, the Choice of Scanning equipment is essential.
Efalia Exceed You With A Full Range of Professional Scanners, reliable and adapted to intensive uses in the public sector.
We are a distributor of professional A4/A3 scanners, but also readers, scanners, microfilms and cassettes (type 3M), as well as technologies dedicated to specialized physical archiving. :
- - Professional scanners: Canon, Ricoh, Kodak, Epson... - Microfact and microfilm readers: e-image data
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Complete services for your equipment fleet
In addition to hardware, Efalia offers comprehensive services to ensure the continuity and reliability of your operations.
We support you from installation to maintenance, so that your teams stay focused on their missions.
→ Delivery and installation on site, with settings for immediate start-up.
→ Rapid team training, for effective handling from day one.
→ Assistance and preventive maintenance to avoid service interruptions.
→ Technical support and express repair, with monitoring of your equipment fleet.
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Documents you could easily scan
Administrative services
HR and Finance Services
Technical and field services
Discover our complementary solutions
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FAQ
What is intelligent capture and what is it for in a public administration?
Intelligent capture goes well beyond simple scanning: it digitizes your incoming documents (mail, forms, paper files) and turns them into structured files thanks to OCR and automatic indexing. These documents become immediately usable in your business EDM systems or internal workflows, which speeds up processing, eliminates manual tasks and strengthens traceability.
What types of documents can be captured automatically?
Practically all the paper or digital documents of your departments are covered: incoming mail, forms, HR or financial files, minutes, invoices, technical reports, etc. The system detects the document type, extracts the relevant metadata and files them automatically according to your business document plan.
Can intelligent capture integrate with our existing tools (EDM, HRIS, GRU, etc.)?
Yes, the solution integrates easily via API connectors with your business environments: EDM, ERP, finance, GRU, HRIS or public-contract tracking. The captured document is automatically fed into the right cabinet or workflow, linked to the right file, without manual re-entry.
How does intelligent capture guarantee security and compliance?
It is designed for public-sector requirements: sovereign hosting, encryption at rest and in transit, finely controlled access permissions and a complete trail of actions. Audit logs make it possible to prove integrity, controlled access and compliance with legal obligations.
Why invest in scanning hardware from Efalia?
Choosing Efalia for your scanning hardware means benefiting from reliable professional scanners, perfectly integrated with our intelligent capture and EDM solutions. Efalia offers comprehensive support: on-site installation, user training, preventive maintenance and responsive support.