Digitize all your documents with our capture solutions
Simplify the digitization and management of your document flows
From scanning to usable documents in an instant
Unify all your document sources
Incoming documents arrive through all channels: paper mail, physical forms, administrative files.
Thanks to Efalia intelligent capture, you easily digitize these documents to make them immediately available and usable.
→ Network scan, multi-function and mobile capture to scan at the source.
→ Automatic grouping of files into logical batches.
→ Immediate availability in the EDM or the relevant business workflow.
Intelligent indexing and advanced detection
Smart capture recognizes your documents, classifies them automatically and adapts to your needs, from simple classification to advanced controls.
→ Intelligent interlayer placement
Automatically identify the separation between batches of documents, without human intervention, to save time on your archive volumes.
→ Multi-level recognition
From simple navigation at the top or bottom of the page to complex reading of key fields and references, each document is precisely identified.
→ Advanced detection and anti-fraud
Control the consistency and integrity of information to secure your sensitive processes (invoices, identity documents, supporting documents).
→ Direct integration into your EDM or workflows
Each classified document automatically feeds your filing plan or your business processes, ready to be exploited.
Scanners adapted to your needs
To successfully dematerialize, the choice of scanning equipment is essential.
Efalia accompanies you with a full range of professional scanners, reliable and adapted to intensive uses in the public sector.
→ High-speed production scanners : ideal for large volumes of mail and archives.
→ Compact desktop scanners : for daily digitization in administrative departments.
→ Network or multifunction scanners : accessible by several agents, for a continuous and secure flow.
→ Specific devices such as micrographics to meet all your needs.
Complete services for your equipment fleet
In addition to hardware, Efalia offers comprehensive services to ensure the continuity and reliability of your operations.
We support you from installation to maintenance, so that your teams stay focused on their missions.
→ Delivery and installation on site, with settings for immediate start-up.
→ Rapid team training, for effective handling from day one.
→ Assistance and preventive maintenance to avoid service interruptions.
→ Technical support and express repair, with monitoring of your equipment fleet.
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FAQS
Intelligent capture goes far beyond simple scanning: it digitizes your incoming documents (letters, forms, paper files) and transforms them into structured files thanks to OCR and automatic indexing. These documents become immediately usable in your business DMS or internal workflows, which speeds up processing, eliminates manual tasks and reinforces traceability.
Practically all paper or digital documents in your departments are concerned: incoming letters, forms, HR or financial files, minutes, invoices, technical reports, etc. The system detects the type of document, extracts the relevant metadata (name, date, reference, service) and automatically classifies them according to your business document plan. Everything becomes visible and classified without re-entering.
Yes, the solution can be easily integrated via API connectors into your business environments: GED, ERP, finances, GRU, SIRH or public procurement trackers. The captured document is automatically placed in the right cabinet or workflow, linked to the right file, and accessible to the parties concerned without manual re-entry. This ensures a smooth and consistent documentary chain.
It is designed for the requirements of the public sector: sovereign hosting, encryption at rest and in transit, finely controlled access permissions and complete tracking of actions. Audit logs (who scanned, indexed, consulted) make it possible to prove integrity, controlled access and compliance with legal obligations (evidence-based archiving, RGPD, etc.).
Choosing Efalia for your scanning equipment means benefiting from reliable professional scanners, perfectly integrated with our intelligent capture and EDM solutions. Our equipment is selected to meet the needs of the public sector: high scanning volume, compatibility with your business processes and optimal image quality. In addition to equipment, Efalia offers comprehensive support: installation on site, user training, preventive maintenance and reactive support. You are thus investing in a turnkey solution that guarantees productivity, security and continuity of service.