Capture & scanners

Digitize all your documents with our capture solutions

Software and hardware to automatically scan and file your administrative documents. You will be able to increase efficiency, reduce paper, and speed up your internal processes.

Request your demo

capture ecran logiciel efalia capture et scanner services public principale

+ 2900 organizations like to digitize with us

No items found.

Simplify the digitization and management of your document flows

Multi-source capture

Scan and import your documents from a network scanner, MFP, email, or web repository.

Automatic recognition

Key information is extracted via OCR and indexed automatically.

Smart ranking

The documents are sorted and stored directly in your EDM or your business workflow.

Hardware offer

Rent or buy your printers and scanners at alia

From scanning to usable documents in an instant

With Efalia intelligent capture, your incoming documents become immediately usable. Whether it is letters, forms, invoices or agent files, information is recognized, indexed and classified in your EDM or your business workflows. The result: a drastic reduction in processing time, increased reliability and a smooth transition to complete dematerialization.

DIGITIZE

Unify all your document sources

‍

Incoming documents arrive through all channels: paper mail, physical forms, administrative files.
Thanks to Efalia intelligent capture, you easily digitize these documents to make them immediately available and usable.

‍

→ Network scan, multi-function and mobile capture to scan at the source.

‍

→ Automatic grouping of files into logical batches.

‍

→ Immediate availability in the EDM or the relevant business workflow.

‍

capture ecran logiciel efalia captureet scanners intercalaire automatique fond bleu

CLASSIFY

Intelligent indexing and advanced detection

‍

Smart capture recognizes your documents, classifies them automatically and adapts to your needs, from simple classification to advanced controls.

‍

→ Intelligent interlayer placement
Automatically identify the separation between batches of documents, without human intervention, to save time on your archive volumes.

‍

→ Multi-level recognition
From simple navigation at the top or bottom of the page to complex reading of key fields and references, each document is precisely identified.

‍

→ Advanced detection and anti-fraud
Control the consistency and integrity of information to secure your sensitive processes (invoices, identity documents, supporting documents).

‍

→ Direct integration into your EDM or workflows
Each classified document automatically feeds your filing plan or your business processes, ready to be exploited.

‍

HARDWARE

Scanners adapted to your needs

‍

To Successfully Dematerialize, the Choice of Scanning equipment is essential.
Efalia Exceed You With A Full Range of Professional Scanners, reliable and adapted to intensive uses in the public sector.

‍

We are a distributor of professional A4/A3 scanners, but also readers, scanners, microfilms and cassettes (type 3M), as well as technologies dedicated to specialized physical archiving. :

‍

- Professional scanners: Canon, Ricoh, Kodak, Epson... - Microfact and microfilm readers: e-image data

‍

Visit our dedicated sales site >

‍

capture ecran logiciel efalia capture et scanners services

ACCOMPANY

Complete services for your equipment fleet

‍

In addition to hardware, Efalia offers comprehensive services to ensure the continuity and reliability of your operations.
We support you from installation to maintenance, so that your teams stay focused on their missions.

‍

→ Delivery and installation on site, with settings for immediate start-up.

‍

→ Rapid team training, for effective handling from day one.

‍

→ Assistance and preventive maintenance to avoid service interruptions.

‍

→ Technical support and express repair, with monitoring of your equipment fleet.

‍

Visit our dedicated sales site >

‍

The Efalia solution allowed us to save time for our various agents and also represents a significant saving for the organization. In addition, it makes it possible to improve and simplify the processing and follow-up of files for a better service to our users, all in a reliable and secure environment that promotes compliance and collaboration.

Lola GAUDEFROY

Secretary General Community of Communes of Portes du Luxembourg

See the customer case >

*essential word for our capture solution

No items found.

Documents you could easily scan

Administrative services

Centralize and dematerialize your incoming letters

Incoming letters and paper forms

Old paper archives

Enrollment forms

Internal notes and circulars

HR and Finance Services

Digitize and file sensitive files.

Agent files (SPP/SPV) and career documents

Archived pay slips and certificates

Invoices and accounting documents

Contracts and amendments signed

Technical and field services

Simplify operational document processing.

Field reports and factsheets

Inspection or site reports

Safety and response reports

Plans, diagrams and technical files

Discover our complementary solutions

Horizontal ECM Public Service

Centralize your administrative and business documents in a single tool.

software component efalia ecm electronic document management quality

Public service BPM software

Create, adapt and manage your business processes independently.

bpm software facet efalia public service process studio

Intelligent Document Capture Software

Automated filing and sorting of documents by AI.

ECM public order

Centralize all your public procurement documents

See the entire solution catalog >

FAQS

What is intelligent capture and what is it used for in an administration?

La capture intelligente va bien au-delà du simple scan : elle numérise vos documents entrants (courriers, formulaires, dossiers papier) et les transforme en fichiers structurés grâce à l'OCR et à l'indexation automatique. Ces documents deviennent immédiatement exploitables dans vos GED métiers ou workflows internes, ce qui accélère le traitement, élimine les tâches manuelles et renforce la traçabilité.

What types of documents can be captured automatically?

Pratiquement tous les documents papier ou numériques de vos services sont concernés : courriers entrants, formulaires, dossiers RH ou financiers, procès-verbaux, factures, rapports techniques, etc. Le système détecte le type de document, extrait les métadonnées pertinentes et les classe automatiquement selon votre plan documentaire métier.

Can intelligent capture be integrated with our existing tools (GED, SIRH, GRU...)?

Oui, la solution s'intègre facilement via des connecteurs API à vos environnements métiers : GED, ERP, finances, GRU, SIRH ou suiveurs de marché public. Le document capturé est automatiquement versé dans la bonne armoire ou workflow, relié au bon dossier, sans ressaisie manuelle.

How does smart capture ensure safety and compliance?

Elle est conçue pour les exigences du secteur public : hébergement souverain, chiffrement au repos et en transit, permissions d'accès finement contrôlées et trace complète des actions. Des journaux d'audit permettent de prouver l'intégrité, l'accès maîtrisé et la conformité aux obligations légales.

Why invest in scanning equipment at Efalia?

Choosing Efalia for your scanning equipment means benefiting from reliable professional scanners, perfectly integrated with our intelligent capture and EDM solutions. Efalia offers comprehensive support: on-site installation, user training, preventive maintenance and responsive support.