ECM for Quality | Manage your quality documentation
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What does quality document management software consist of?
Your quality framework is always up to date and compliant thanks to your quality EDM
A Quality EDM designed for compliance and performance
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Structure and secure your quality reference system
All your quality documents (procedures, instructions, records) are organized in the tool via a single repository with a standards-compliant filing plan. No more duplicates or contradictory versions.
→ Smart and scalable ranking plan
Hierarchical organization of your documents according to your quality manual with automatic categorization. Intuitive navigation by process, type of document, or area of application.
→ Complete document lifecycle management
Automated status monitoring (draft, under review, validated, distributed, obsolete) with periodic review alerts. Retention of the complete history to meet traceability requirements.
→ Integration with your tools
Our software can be extended to other modules that can easily be integrated: supplier portal, BPM, digital safe, secure online signature and much more. The solution can also be extended to other external tools (office 365...).
A reliable solution for your audits and certifications
Your Quality EDM becomes a real asset during regulatory controls and audits.
→ Full traceability
All actions are time-stamped and logged to meet ISO requirements.
→ Security and compliance
Encryption, fine rights management and sovereign hosting for your critical documents.
→ Comments and annotations system
Collaborative enrichment of documents with timestamp comments and attachments. Management of suggestions for improvement with follow-up of actions.
Controlled and accessible quality documentation
In a quality system, wasting time looking for a document or risking a bad version is critical.
With Efalia Quality EDM, your teams have instant and secure access to relevant information.
→ Advanced multi-criteria search
Find a document immediately by keywords, metadata, process, or validation status.
→ Fine management of user rights
Only the right person can access the right version, limiting the risks of uncontrolled distribution.
→ Controlled distribution
Only affected users receive the new versions, with a read receipt.
Examples of use cases for quality EDM
Quality Department
Industry and Production
Health and Laboratories
Discover our complementary solutions
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FAQ
How do you guarantee the security of our sensitive quality documents?
Our quality electronic document management solution includes advanced rights management based on roles and attributes, with encryption of data at rest and in transit. The infrastructure is hosted in certified datacenters with daily encrypted backups and a business continuity plan. All actions are logged in a tamper-proof audit trail.
Will my teams be able to access documents easily from the field?
Absolutely. Our responsive interface provides optimal access from tablets and smartphones. Simplified search and favorites-based navigation make it easy to access critical documents even on the move. An offline mode allows essential documents to be consulted without an internet connection.
Can this Quality EDM be extended into cross-functional management of all our documents?
Yes, our modular architecture makes it easy to add other document domains (HR, Finance, Sales) within the same platform. You benefit from a unified document repository while retaining the specific features of each business area, with their dedicated workflows and access rights.
Our company already uses other IT tools. Can you connect to them?
Our EDM is natively designed with an API-first architecture offering more than 200 documented API endpoints, enabling integration with your existing tools (ERP, HRIS, business software). Our native connectors cover the most common solutions on the market.
Does your Quality EDM make it easy to meet the documentation requirements of ISO 9001?
Yes, our software is specifically designed to help you comply with the requirements of chapter 7.5 of ISO 9001 regarding the management of documented information. It gives you the tools needed to organize, control and trace your quality documents, thereby making your certification audits easier.