ECM for Public Order, control all your documents your contracts
All the documents of your public contracts organized and traced
Complete and secure document management for your public contracts
All your centralized and secure public procurement documents
Public procurement management involves numerous documents and stakeholders.
With Efalia, you centralize your contract documents in two separate cabinets for a clear and structured follow-up.
→ Transfer cabinet (consultation)
Includes consultation documents, opinions and preparatory documents before publication.
→ Execution cabinet
Stores official report, minutes, notifications, amendments, and market monitoring documents.
→ Full traceability
Each document is time-stamped, versioned and accessible according to defined rights.
Your reliable source of information
Without ECM, public procurement documents are often scattered between network folders, mailboxes and physical filing cabinets.
This dispersion generates waste of time, risk of errors and difficulties in responding to audits or controls.
→ Structured and secure storage
All documents related to contracts — minutes, official report, amendments, invoices — are centralized in organized digital cabinets.
→ Fast and transversal research
Find a document instantly thanks to keywords, metadata, or market references, even over several years.
→ Full versioning and traceability
Each document maintains its Version history, with a follow-up of deposits, consultations and modifications.
Manage all accesses and connect your ECM
Save time and secure your exchanges thanks to native integrations with your tools and at a supplier portal.
→ Seamless collaboration
The documents are accessible according to the profiles, with version tracking and timestamp exchanges.
→ Business IS interoperability
Connection with MarcoWeb, SIS Markets and 3P to avoid re-entering and to make your data reliable.
→ Supplier portal
Allows service providers to deposit their documents, respond to consultations and monitor their markets.
From document management to business intelligence
Modern ECM is no longer limited to storing and organizing documents: it becomes a real knowledge base.
By connecting your Electronic Content Management software to your own secure and sovereign AIs, you can exploit the full potential of your public data without compromising on confidentiality.
Provision of your ECM AI
We prepare all the data you have in ECM so that it can be easily exploited by AI
Data sovereignty and security
You can choose which AIs and/or agents you want to use on your dedicated knowledge base
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Examples of documents in the ECM Public procurement
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FAQS
A Public Procurement ECM (Electronic Content Management) centralizes and organizes all documents related to public procurement. It allows you to create your Business Consultation Files, to monitor the execution of contracts and to prepare your audits and regulatory controls with confidence. By replacing scattered network files and paper with a structured and traceable system, ECM reduces processing times and the risk of errors.
ECM allows you to centralize all your contract documents, from award to execution. This includes consultation documents such as the consultation rules, legal documents, price list, or the proof of advertising. During execution, you keep your minutes , amendments, service orders and purchase orders. Financial documents such as invoices, payment situations and completed service certificates are also integrated. Finally, ECM keeps your reports, balance sheets and audit files for closure. All these documents are archived with probative value and can be found in a few seconds thanks to the multi-criteria search.
With complete traceability, each document is time-stamped, versioned and linked to its market. During an audit, a prefectural control or an audit by the regional chamber of accounts, you can immediately provide the entire market file, the history of validations and versions, as well as the proofs of publication and receipt. This organization makes it possible to considerably reduce the time mobilized by your teams and to secure your regulatory compliance.
Yes, ECM integrates with your public sector business systems, such as MarcoWeb, SIS Markets or 3P. This interoperability makes it possible to streamline document management, to avoid re-entering and to guarantee the consistency of information. It can also be connected to a supplier portal to simplify document deposits and streamline your exchanges with service providers.
Safety is at the heart of ECM Public Order. The accommodation is sovereign and in accordance with public sector requirements. Access rights are finely managed to control who can consult or modify each document. Evidential archiving respects legal retention periods. This approach guarantees both the protection of sensitive data and their availability for your sovereign missions.