ECM Public Procurement

ECM for Public Order, control all your documents your contracts

Centralize all your public procurement documents, from procurement to execution, to gain traceability, compliance and efficiency.

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All the documents of your public contracts organized and traced

Transfer cabinet

Build and centralize your files and consultation rooms before publication.

Execution cabinet

Keep all documents related to the monitoring and execution of contracts.

Research & versioning

Find the right versions of your documents in a few clicks

Connected to Business Information Systems

Interoperable with MarcoWeb, SIS Markets and 3P to streamline your processes.

Complete and secure document management for your public contracts

The Efalia Public Procurement ECM centralizes all your documents related to public contracts, from preparation to execution. Thanks to dedicated document firms, purchasing workflows and integration with your business information systems, you gain visibility and traceability. Your teams work faster, reduce the risk of errors, and ensure full compliance with regulatory requirements.

ORGANIZE

All your centralized and secure public procurement documents

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Public procurement management involves numerous documents and stakeholders.
With Efalia, you centralize your contract documents in two separate cabinets for a clear and structured follow-up.

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→ Transfer cabinet (consultation)
Includes consultation documents, opinions and preparatory documents before publication.

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→ Execution cabinet
Stores official reports, minutes, notifications, notifications, amendments, and market monitoring documents.

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→ Full traceability
Each document is time-stamped, versioned and accessible according to defined rights.

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screen capture efalia software doc ged public procurement search

TO FIND

Your reliable source of information

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Without ECM, public procurement documents are often scattered between network folders, mailboxes and physical filing cabinets.
This dispersion generates Waste of Time, Risk of errors And Difficulties in Responding to Audits or Controls.

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→ Structured and secure storage
All documents related to contracts — minutes, official reports, reports, amendments, invoices — are centralized in organized digital firms.

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→ Fast and transversal research
Find a document instantly thanks to keywords, metadata, or market references, even over several years.

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→ Full versioning and traceability
Each document maintains its Version history, with a follow-up of deposits, consultations and modifications.

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COLLABORATE

Manage all accesses and connect your ECM

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Save time and secure your exchanges thanks to Native integrations With Your Tools and at a Supplier portal.

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→ Seamless collaboration
The documents are accessible according to the profiles, with version tracking and timestamp exchanges.

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→ Business IS interoperability
Connection with MarcoWeb, SIS Markets and 3P to avoid re-entering and to make your data reliable.

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→ Supplier portal
Allows service providers to deposit their documents, respond to consultations and monitor their markets.

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IA MOTOR

From document management to business intelligence

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Modern ECM Is no longer limited to storing and organizing documents: it becomes a Real Knowledge Base.
By connecting your Electronic Content Management software to Your Own Secure and Sovereign AIs, you can Exploit the full potential of your public data without compromising on confidentiality.

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Provision of your ECM AI
We prepare all the data you have in ECM so that it can be easily exploited by AI

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Data Sovereignty and Security
You can choose which AIS and/or agents you want to use on your dedicated knowledge base

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Discover our ECM API options >

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“My colleagues are satisfied, we have good feedback from the territories. We don't have a lot of maintenance in operational condition in terms of anomalies, it's still quite minor. There is overall satisfaction.”

Cyril Plantin

HR Digital Project Manager

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*triple count for ECM public procurement

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Examples of documents in the ECM Public Procurement

Before the handover

Set up your DCE and secure your consultations.

Consultation regulations (RC)

Specifications (CCTP/CCAP)

Price list/DPGF

Advertising proofs (BOAMP, JOUE)

During the execution

Follow the progress and secure your markets

Notifications and addenda

Minutes (CAD, reception)

Purchase orders/service orders

Invoices and payment situations

Closing and archiving

Prepare for regulatory audits and controls.

Receiving and closing reports

History of validations and visas

Complete file for CRC control

Competent archiving according to legal periods

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