HR ECM | Agent File Management and Dematerialization Software
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Securing the individual files of your agents is now a legal obligation
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HR ECM, the guarantor of the integrity of your agent files at each stage
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All HR Information in a Single and Reliable Repository
The Efalia ECM software acts as a central collection point for all your human resources documents, regardless of their origin thanks to numerous connectors.
→ Capture
Automatically capture information from your HRIS (synchronization), emails, scanners or Portal forms...
→ Classification plan
Gather all the elements of the agent file: contracts, amendments, amendments, payslips, identity documents and orders in a structured space,.
→ Dynamic naming
Your metadata is updated in real time in our tool, guaranteeing a reliable and coherent documentary base.
Authentic, traced and up-to-date HR information
Precisely control which staff member accesses what with ultra-fine rights management by profile, document type, or geographic area.
→ Trace each change with a complete history of documentary versions.
→ Access agent files remotely, on our solution and from any device, without compromising the security of sensitive data.
→ Streamline exchanges between departments while respecting the confidentiality of HR information.
→ Transform your ECM into a real collaborative platform adapted to the challenges of the public sector.
Secure and compliant use of Human Resources data
Instantly Find Any Information Thanks to the Advanced Multi-Criteria Search Directly On Our Interface
→ Quick search
Get instant access to relevant HR information thanks to an intelligent search engine integrated into the software, with dynamic filters and contextual ranking of results.
→ Advanced search
Quickly isolate the documents you need with a powerful multi-criteria search. Accurately identify a targeted set or the exact document, even within vast HR archives.
→ Favorites & History
Optimize your daily life with smart archiving, bookmarking, and historical features. Find your key research, recent documents and priority files in one click.
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Examples of use cases for Agent ECM
Collaborator file
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HR Administrative Documents
Sensitive parts and legal obligations
Discover our complementary solutions
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FAQ
Does the Efalia EDM replace a Human Resources management information system?
No, the EDM does not replace the HRIS but complements it. While the Human Resources management information system handles structured HR data (payroll, careers, absences), the EDM takes care of the document dimension by centralizing all the records associated with staff. Thanks to native connectors, the Electronic Document Management system integrates with the existing HRIS to form a coherent HR ecosystem where information flows between the two systems, offering a complete view of staff files.
Why invest in an additional EDM tool when the institution already has an HRIS?
Investing in a specialized HR EDM makes it possible to meet the legal obligations for managing staff files. The tool delivers a measurable productivity gain, strengthens legal security (compliance with the 2012 decree) and improves the quality of service to staff. ROI is generally achieved in less than 18 months.
How can an HR Electronic Document Management system be integrated into the existing IT ecosystem?
The Efalia EDM integrates naturally into the IT ecosystem thanks to its API-first architecture and its native connectors with the main public-sector HRIS systems. Integration is carried out in phases, starting with the connection to the HRIS, then with the other existing systems.
What are the steps to set up an HR EDM in a local authority?
Deployment follows 4 phases: audit and scoping, technical configuration, data migration and user training. A dedicated project manager supports the local authority throughout, with a proven methodology.
What is the difference between SharePoint and a specialized EDM for managing staff files?
Unlike SharePoint, which is a general-purpose tool, a specialized HR EDM offers a structured filing plan compliant with public regulations, automated management of the document lifecycle and native connectors with public-sector HRIS systems.