HR ECM | Agent File Management and Dematerialization Software
Securing the individual files of your agents is now a legal obligation
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HR EDM, the guarantor of the integrity of your agent files at each stage
All HR information in a single and reliable repository
The Efalia EDM software acts as a central collection point for all your Human Resources documents, regardless of their origin thanks to numerous connectors.
→ Capture
Automatically capture information from your HRIS (synchronization), emails, scanners or Portal forms...
→ Classification plan
Gather all the elements of the agent file: contracts, amendments, pay slips, identity documents and orders in a structured space,.
→ Dynamic naming
Your metadata is updated in real time in our tool, guaranteeing a reliable and coherent documentary base.
Authentic, traced and up-to-date HR information
Precisely control which staff member accesses what with ultra-fine rights management by profile, document type, or geographic area.
→ Trace each change with a complete history of documentary versions.
→ Access agent files remotely, on our solution and from any device, without compromising the security of sensitive data.
→ Streamline exchanges between departments while respecting the confidentiality of HR information.
→ Transform your EDM into a real collaborative platform adapted to the challenges of the public sector.
Secure and compliant use of Human Resources data
Instantly find any information thanks to the advanced multi-criteria search directly on our interface
→ Quick search
Get instant access to relevant HR information thanks to an intelligent search engine integrated into the software, with dynamic filters and contextual ranking of results.
→ Advanced search
Quickly isolate the documents you need with a powerful multi-criteria search. Accurately identify a targeted set or the exact document, even within vast HR archives.
→ Favorites & History
Optimize your daily life with smart archiving, bookmarking, and historical features. Find your key research, recent documents and priority files in one click.
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Examples of use cases for Agent EDM
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FAQS
No, EDM does not replace the SIRH but complements it. While the Human Resources Management Information System manages structured HR data (payroll, career, absences), EDM takes care of the documentary dimension by centralizing all the documents associated with agents. Thanks to the native connectors, Electronic Document Management integrates with the existing HRIS to form a coherent HR ecosystem where information flows between the two systems, offering a complete view of agent files.
Investing in specialized HR EDM makes it possible to meet legal obligations for the management of agent files that the SIRH does not fully cover. The tool brings a measurable gain in productivity (50% reduction in documentary research time), reinforces legal security (compliance with the 2012 decree) and improves the quality of service to agents. The return on investment is generally achieved in less than 18 months thanks to savings in administrative processing and the security of HR processes.
Efalia EDM integrates naturally into the IT ecosystem thanks to its API-first architecture and its native connectors with the main HRIS in the public sector. Integration is done in phases, generally starting with the connection with the HRIS, then with the other existing systems (electronic signature, agent portal, etc.). The technical teams support the establishment at each stage to ensure a smooth integration that has no impact on daily operations.
The deployment of an HR EDM generally follows four main phases: audit and framework (analysis of needs and definition of the classification plan), technical configuration (installation and configuration), data migration (secure import of existing documents) and finally user training. A dedicated project manager accompanies the community throughout the process, with a proven methodology that guarantees controlled implementation and optimal adoption by users.
Unlike SharePoint, which is a general document storage tool, a specialized HR EDM offers a structured filing plan in accordance with public regulations, automated document lifecycle management, native connectors with public sector HRIS and dedicated functionalities such as the digital safe. Electronic Document Management guarantees the integrity and traceability of agent files, always ensuring access to the correct version of the document at the appropriate time.