HR electronic signature | transform your administrative processes in a few clicks
Accelerate your HR procedures with the confidence of a legally enforceable signature
Revolutionize the signing of documents by transforming your paper-based processes into fluid digital workflows
Simplify the administrative management of your agents
Eliminate physical back and forth and legally secure your signatures in order to centralize all your documents with Efalia Sign.
With our solution you will have smooth human resources processes, satisfied agents and a modern administration that gains in responsiveness.
Two Levels of Signatures Adapted to Your Needs
→ Simple signature: for current documents with a server stamp for internal validations or external third parties, in accordance with the RFC 3161 standard.
→ Advanced signature: with a qualified certificate for engaging acts, and handwritten signature with QR code for special cases.
Easily configure your validation circuits according to your organization: validation by the N+1, then the HR department, with automatic notification to the agent concerned.
Secure the signature of your HR documents
Certified French Sovereign Accommodation
Your data stays in France in SecNumCloud and HDS certified datacenters. No transfer to foreign servers, GDPR compliance guaranteed by design.
Full legal traceability
Each signature generates a time-stamped and tamper-proof proof certificate. The detailed history of each action is kept according to the legal archiving periods.
End-to-end encryption
All of your documents are encrypted in transit and at rest. Only authorized persons can access the content, with a complete audit trail of consultations.
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Choosing between electronic signature levels
Discover our complementary solutions
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FAQS
Does an electronic signature have the same legal value as a handwritten signature in the public sector?
Yes, absolutely. An electronic signature has the same legal value as a handwritten signature according to the European eIDAS regulation and the French civil code. Efalia Sign delivers signature certificates in accordance with ETSI standards, which guarantee the legal enforceability of your documents, even in the event of litigation.
How do you ensure the security of our sensitive data?
Our solutions are hosted in France in SecNumCloud and HDS certified datacenters. All documents are encrypted from end to end, accesses are traced and auditable. We strictly comply with the RGPD and the recommendations of the ANSSI for the public sector.
Can our agents sign easily without special training?
Absolutely. The Efalia Sign interface was designed to be intuitive: your agents receive an email with a secure link, simply authenticate themselves and sign in a few clicks. The process takes less than a minute and requires no prior training.
How are signed documents filed and continuously archived?
Efalia Sign integrates natively with Efalia Doc. Each signed document is automatically filed in the correct agent folder with its metadata. Archiving respects legal deadlines and you have an advanced search engine to instantly find any document.
Can you adapt to our specific validation processes?
Yes, it is our specialty. Efalia Sign has a workflow studio that allows you to finely configure your validation circuits according to your organization chart. Whether you need hierarchical validation, a parallel circuit or conditional rules, we adapt to your organization.