HR electronic signature | transform your administrative processes in a few clicks
Accelerate your HR procedures with the confidence of a legally enforceable signature
Revolutionize the signing of documents by transforming your paper-based processes into fluid digital workflows
Simplify the administrative management of your agents
Eliminate physical back and forth and legally secure your signatures in order to centralize all your documents with Efalia Sign.
With our solution you will have smooth human resources processes, satisfied agents and a modern administration that gains in responsiveness.
Two Levels of Signatures Adapted to Your Needs
→ Simple signature: for current documents with a server stamp for internal validations or external third parties, in accordance with the RFC 3161 standard.
→ Advanced signature: with a qualified certificate for engaging acts, and handwritten signature with QR code for special cases.
Easily configure your validation circuits according to your organization: validation by the N+1, then the HR department, with automatic notification to the agent concerned.
Secure the signature of your HR documents
Certified French Sovereign Accommodation
Your data stays in France in SecNumCloud and HDS certified datacenters. No transfer to foreign servers, GDPR compliance guaranteed by design.
Full legal traceability
Each signature generates a time-stamped and tamper-proof proof certificate. The detailed history of each action is kept according to the legal archiving periods.
End-to-end encryption
All of your documents are encrypted in transit and at rest. Only authorized persons can access the content, with a complete audit trail of consultations.
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Choosing between electronic signature levels
Simple signature
Qualified signature
Discover our complementary solutions
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FAQ
Does an electronic signature have the same legal value as a handwritten signature in the public sector?
Yes, absolutely. An electronic signature has the same legal value as a handwritten one under the European eIDAS regulation and the French Civil Code. Efalia Sign issues signature certificates compliant with ETSI standards that guarantee the legal enforceability of your documents, even in the event of a dispute.
How do you guarantee the security of our sensitive data?
Our solutions are hosted in France in SecNumCloud and HDS certified datacenters. All documents are encrypted end to end, and accesses are logged and auditable. We strictly comply with the GDPR and ANSSI recommendations for the public sector.
Can our staff sign easily without specific training?
Absolutely. The Efalia Sign interface was designed to be intuitive: your staff receive an email with a secure link, authenticate themselves simply and sign in a few clicks. The process takes less than a minute and requires no prior training.
How are signed documents subsequently filed and archived?
Efalia Sign integrates natively with Efalia Doc. Each signed document is automatically filed in the correct employee folder with its metadata. Archiving complies with legal retention periods, and you have an advanced search engine to instantly retrieve any document.
Can you adapt to our specific validation processes?
Yes, that's our specialty. Efalia Sign has a workflow studio that lets you finely configure your validation circuits according to your org chart. Whether you need hierarchical validation, a parallel circuit or conditional rules, we adapt to your organization.