Intelligent Document Capture Software
From the paper pile to the structured folder in one click
Accelerate and make your document processes reliable with intelligent capture
An Optimized Processing Chain
From opening the envelope to putting in EDM, each step is streamlined to save time and limit manipulations.
→ Intelligent capture is integrated into your digitization workshops and dedicated email boxes.
→ The documents are scanned or retrieved, Then Automatically Cut into Separate Parts with the Insertion of an InterlayerIt's according to your ranking plan.
→ Email attachments are treated in the same way to standardize paper and digital flow.
This step significantly reduces manual handling and accelerates the availability of documents for training teams.
Error-free recognition and extraction
→ Advanced context recognition : Developed specifically for the public sector by Provence.ai and the CNRS LIS laboratory, our AI natively distinguishes between CERFA MDPH, medical certificates, CAF supporting documents and all the documents in your files.
→ Automated business controls: Automatic checks for completeness, data consistency and compliance according to your specific rules of instruction.
→ Each piece of information can be enriched by cross-checking with your internal or external databases. The results are immediately usable in your applications, reducing the risk of errors and processing times.
Complete Verification and Fight Against Fraud
Ensure the compliance and reliability of your files before any investigation.
→ Intelligent capture integrates automated controls: completeness of parts, consistency of data, compliance with business rules.
→ Sensitive documents are analyzed to detect falsifications, inconsistencies or anomalies, with the possibility of manual verification in case of doubt.
→ All treatments are carried out in a local environment or hosted in France, guaranteeing confidentiality and compliance with the RGPD.
You gain peace of mind and quality, while limiting financial and legal risks.
Why use smart capture?
For instructing agents
For the scanning cell
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FAQ
How do you guarantee the security and confidentiality of our sensitive data?
All data stays within your secure environment thanks to our partnership with Provence.ai. AI processing takes place locally or in a French sovereign cloud with end-to-end encryption. Native GDPR compliance and full traceability for all your audits.
How is the processed data integrated into our Efalia EDM?
Integration is automatic and transparent. The processed documents and their metadata are fed directly into your Efalia EDM according to your filing plan. Beneficiary files are automatically enriched without manual intervention.
What is the recognition accuracy on our specific MDPH documents?
Our AI developed by Provence.ai achieves very high accuracy in identifying documents and detecting compliance points. It is specifically trained on MDPH CERFA forms, medical certificates and administrative supporting documents from the social sector.
Is the solution compatible with our existing processing procedures?
Absolutely. Efalia Capture fits into your current organization without disruption. The processed documents follow your usual validation circuits, enriched with automatic checks and extracted data. Your staff retain control over processing decisions.
How long does it take to deploy the solution across our departments?
Deployment adapts to your pace and the complexity of your document flows. We configure the AI according to your document types, set up the connectors with your Efalia EDM and train your teams for a smooth transition.