PHIDA dematerializes its supplier invoices with Efalia

PHIDA optimizes its supplier invoice management with Efalia Capture

Faced with an increasing volume of invoices and inhomogeneous processes between its various companies, PHIDA Invest SA has implemented a complete dematerialization solution with Efalia. The project has made it possible to standardize and completely digitize the process of processing supplier invoices, from reception to payment, while guaranteeing an integral financial vision of the Group's activity.

‍

Challenge

PHIDA Invest SA was faced with several problems in managing its supplier invoices:

• Increasing volume of invoices with inhomogeneous workflow processes between companies

• Risk of errors in accounting and lack of an overall vision of cash flow

• Need to standardize and digitize the process within the various Group companies

• Need to capture and dematerialize all invoices for an integral financial vision

• Optimizing productivity and limiting processing errors

Solution

Efalia deployed a complete solution combining ABBYY for automatic reading of invoices (LAD) and Efalia Doc for EDM filing, integrated with existing accounting.

‍

Capture

• ABBYY FlexiCapture Solution for Automatic Recognition (RAD/LAD)

• Efalia Doc for electronic document management

• Interface with ERP A3 for accounting integration

• Automatic validation workflows by companies and projects

‍

Results

The implementation of the Efalia solution has radically transformed the management of supplier invoices at PHIDA. The complete automation of the process, from scanning to payment, allowed automatic reading in 5 seconds per invoice and verified integration in just 30 seconds. The automatic recognition of construction sites and the direct injection of data into the A3 ERP have eliminated input errors while offering perfect traceability. The group's 10 accountants now benefit from automated workflows that route each invoice to the right people according to the companies and projects concerned, guaranteeing a unified and real-time financial vision for the entire group.

Performance and efficiency

• Automatic reading: 5 seconds to read an invoice in exchange for time-consuming manual processing

• Fast integration: 30 seconds to integrate and verify an invoice in the system

• Smart recognition: Automatic identification of construction sites and accounting charges

• Full traceability: Integrity of all supplier invoices for a global vision of cash flow

• Optimized workflows: Automatic validation flows to the accountants and site managers concerned

‍

Key figures

• 1 month Deployment time: Operational solution in 1 month or less

• 50,000 invoices: Volume processed: 50,000 invoices per year for 15 companies

• 10 accountants: Teams concerned: 10 accountants benefiting from digitalization

‍

Return on investment

• Optimized productivity: Complete automation of the process from digitization to payment

• Reduction of errors: Automatic controls in connection with the A3 ERP

• Unified financial vision: Real-time monitoring of the cost price per site and project

• Optimization of discounts: Accelerating the accounting imputation process

‍