NIPPON EXPRESS chooses Efalia and its Efalia Doc solution

Nippon Express Deutschland optimizes its supplier accounts with Efalia Doc

As part of its digitalization strategy and in order to increase the efficiency of its organization, Nippon Express Deutschland has centralized its German accounts payable at the headquarters in Mönchengladbach. To support this transformation, the company has chosen the Efalia Doc solution, which has already been used for more than ten years in several other sectors of society. This digitization of processes has made it possible to speed up the procedures for approving invoices while offering centralized monitoring of payment deadlines.

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Challenge

As part of its digitalization strategy, the management of Nippon Express Deutschland needed to redefine the entire accounts payable process during the centralization at the headquarters in Mönchengladbach.

• Centralize German accounts payable while maintaining local approvals

• Accelerate the multi-step invoice approval process

• Monitor payment terms centrally

• Digitizing processes to reduce paper consumption and improve sustainability

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Solution

Efalia Doc was deployed to meet the specific needs of digitizing accounting processes at Nippon Express Deutschland. This enterprise content management solution makes it possible to manage the entire lifecycle of supplier invoices.

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Efalia Doc

• Electronic Document Management Solution

• Multi-level approval workflow

• Centralized monitoring interface for payment terms

• System for dematerializing supplier invoices

Results

The implementation of Efalia Doc allowed Nippon Express Deutschland to completely transform its supplier invoice management process. Digitalization has facilitated the centralization of German accounting while maintaining local approval circuits through a multi-level workflow adapted to the organization. The teams now benefit from total transparency on all accounting transactions and from real-time monitoring of payment deadlines from the Mönchengladbach headquarters. This transformation is also part of an environmental approach with a significant reduction in paper consumption, contributing to the company's sustainability goals.

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Key Figures

• Functional coverage: Full lifecycle management of supplier invoices

• Deployment: Solution already mastered thanks to more than 10 years of use in other sectors

• Centralization: Unification of German Accounts Payable

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Return on investment

• Operational efficiency: Accelerating Approval Procedures

• Management transparency: Complete visibility on accounting transactions

• Durability: Reducing environmental impact by reducing paper consumption

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