Esprit Electronics Ltd. optimises document management with Efalia ECM

Esprit Electronics Ltd. optimises document management with Efalia ECM

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Esprit Electronics, a contract electronics manufacturer with over three decades of experience, faced critical compatibility issues when upgrading to Windows 11, as their 20-year-old scanning system became obsolete. By implementing Efalia ECM cloud-based solution, the company successfully modernised its document management processes, achieving 24/7 document accessibility and seamless ERP integration whilst future-proofing operations for continued growth.

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Challenge

Esprit Electronics relied on a traditional document management system that had served them well for over two decades. However, when the company decided to upgrade to Windows 11, significant challenges emerged that threatened operational efficiency.

• Legacy scanning system over 20 years old became incompatible with Windows 11

• Critical risk to invoice processing and document management efficiency

• Need for a modern, scalable solution to integrate with new technology

• Requirement to future-proof operations whilst maintaining business continuity

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Solution

Following consultation between the Financial Director and IT department, Esprit chose Efalia ECM based on prior knowledge of its capabilities and expected support. The cloud-based solution offered the flexibility, scalability, and remote accessibility required for a modern, forward-thinking organisation.

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ENGINE / APP / TECHNO

Efalia ECM

• Cloud-based document management system

• Integration with existing ERP system for stock control, purchasing, and billing

• User-friendly Web App interface

• Automated invoice matching to goods receipts

• Historical data migration capabilities

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Results

Seamless digital transformation and enhanced operational efficiency

Esprit Electronics successfully migrated from a 20-year-old legacy system to a modern cloud-based ECM solution, streamlining document management processes across all three sites. The implementation enhanced efficiency through ERP integration and automation, whilst the intuitive Web App interface ensured smooth adoption across the organisation. With 24/7 document accessibility and responsive support from Efalia, Esprit positioned itself for continued growth and future workflow automation opportunities.

• Historical data migration: Accurate transfer of legacy documents ensuring business continuity

• ERP integration: Seamless connection with existing systems for stock control, purchasing, and billing

• Invoice automation: Automatic matching of supplier invoices to goods receipts, reducing manual data entry

• Cloud accessibility: 24/7 document access enabling staff autonomy and flexible working

• User adoption: Intuitive Web App interface ensuring smooth transition and minimal disruption

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Key Figures

• System age: Replaced 20+ year old legacy system with modern cloud solution

• Accessibility: 24/7 document access for all authorised staff

• Integration: Seamless connection with ERP system for automated workflows

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Return on Investment

• Enhanced agility: Cloud-based system enabling flexible and scalable operations

• Improved efficiency: Automated invoice processing reducing time spent on manual data entry

• Future-ready infrastructure: Positioned for workflow automation and continued digital transformation

• Business continuity: Resolved critical compatibility issues whilst maintaining operations

• Reduced dependency: Staff autonomy in document retrieval without waiting on others

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