The Marne Department optimizes its document management with Efalia Doc

The Marne Department dematerializes social action with Efalia Doc

The Marne Department has chosen the Efalia Doc Electronic Document Management solution to transform the management of files for its Departmental Solidarity Department. This project is the first step in a vast dematerialization plan affecting all departmental competencies. The solution now allows fully digital processing of social files while guaranteeing GDPR compliance and documentary integrity.

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Challenge

The Marne Department wanted to modernize the documentary management of its social action while meeting new regulatory and organizational requirements.

• Reduce physical storage space and eliminate the risk of document loss

• Accelerate the processing times of social files

• Guarantee compliance with the GDPR with detailed management of the life cycle of documents

• Facilitate teleworking through digital access to files

• Ensure integration with existing business tools (SOLIS) and financial tools (Alfresco)

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Solution

Efalia Doc was deployed as a centralized EDM solution, integrated into the departmental IT ecosystem. The system ensures the capture, management, and archiving of documents while orchestrating flows between the various applications.

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Efalia Doc

• GED motor with intermediate SAE function

• Bidirectional interface with SOLIS business software

• Connector to Alfresco EDM for financial documents

• Digitization chain with automated paper destruction

• Payment module to XSACHA (final archiving)

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Results

The deployment of Efalia Doc allowed the Marne Department to succeed in its digital transformation in the field of social action. The solution transformed traditional document processes into effective digital workflows, while ensuring security and regulatory compliance. This modernization now facilitates the work of agents and improves the quality of service to users.

• Complete dematerialization: 100% digital processing of files from the Departmental Solidarity Department

• Optimization of spaces: Removing physical storage thanks to digitization and controlled destruction

• Process acceleration: Significant reduction in file processing times

• Strengthened compliance : Strict compliance with the RGPD with precise management of documentary life cycles

• Organizational flexibility: Facilitation of teleworking with secure access to files

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Return on investment

• Operational gains: Reduced physical storage and archiving costs

• Productivity improvement: Instant access to information and accelerated processing

• Data security: Elimination of risks of loss and improvement of traceability