You're launching an HR DMS project. And you know exactly what awaits you: endless meetings to decide how to classify official orders, contracts, and payslips. Debates about access rights. Oversights regarding retention periods.
In short: weeks spent reinventing what others have already structured.
This resource does exactly the opposite.
You get the complete Excel template (filing plan, metadata, VAMS rights, retention periods) + the AI method to customize it in a few hours instead of several weeks.
What the Excel template contains:
✔️ Filing plan by folder (Level 1 + 2) – 18 public sector folders (decree of July 21, 2012): Civil status, Recruitment, Career, Remuneration, Leave, Health, Training, Discipline, Retirement… Private sector version included.
✔️ Employee/agent file metadata – The 15+ fields to synchronize with your HRIS: employee ID, key dates, department, grade, status. Find any file in 3 seconds.
✔️ VAMS rights matrix by role – Who can View, Add, Modify, Delete what? HR Director, payroll manager, manager, HR assistant: everything is defined.
✔️ Retention periods (public sector) – Based on regulatory texts. You know exactly how long to keep each document.
What the AI guide includes:
✔️ 2 options to choose from – Answer the AI's questions step-by-step OR share an HR meeting transcript (30-45 min). The AI automatically fills in your Excel.
✔️ 6-step structured mega-prompt – Scoping → Metadata → Classification Plan → VAMS Rights → Archiving → Deliverable. Ready to copy-paste into ChatGPT/Claude.
✔️ 2 key questions before starting – What exists in your HRIS? Who accesses what? These two questions prevent 80% of errors.
✔️ Security & compliance rules – To use AI without GDPR risk.
F
ormat Excel. Ready to edit. Compatible with 95% of EDMS.
Download, launch the AI, and complete. Your HR DMS classification plan is ready to implement.
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