The daily challenges of accounting services
Within accounting departments, professionals deal with a considerable volume of documents, whether they are customer or supplier invoices, order forms, bank statements or even supplier contracts. This multitude of documents, often in different formats, makes their processing, filing, and archiving complex, thus hampering the efficiency and responsiveness of the accounting department.
The recent reform of the electronic invoicing, with its obligation to adopt electronic invoicing for all transactions between businesses (B2B), represents a major change for accountants. As a reminder, this reform aims to simplify processes, reduce payment times, and improve the traceability of transactions. However, it also requires accounting departments to adapt quickly to new practices and to the integration of systems compatible with the standards of electronic invoicing.
Faced with these challenges, the adoption of a EDM software is presented as a crucial strategic solution, offering significant benefits in terms of efficiency, compliance and productivity for accounting departments, thus marking a turning point towards optimized document management in line with the modern requirements of the sector.
What are the benefits of an EDM for accounting?
1. Elimination of manual entry for greater efficiency
Entering accounting data manually is both costly and error-prone. The adoption of a ECM solution makes it possible to minimize these entries through automation, significantly reducing the time and cost associated with the processing of supplier invoices. This saving of resources frees up time for activities with higher added value.
2. Accelerating and securing the voucher process
Setting up an electronic validation circuit for supplier invoices speeds up the approval and payment process. A real-time overview of invoices, from their receipt to their validation, allows effective monitoring and reduces processing times.
3. Automatic reconciliation of invoices and orders
The ability to automatically reconcile invoices and purchase orders optimizes expense management. This feature ensures a precise correspondence between services rendered or goods received and their invoicing, thus improving accuracy and operational efficiency.
4. Sharing information with other services
La ECM also promotes better communication between departments by allowing quick and secure access to the accounting documents necessary for strategic decisions, audits, or project monitoring. It facilitates collaborative work, which is essential in an increasingly interconnected work environment.
5. Securing the reliable audit trail
An EDM solution offers the tools needed to establish a reliable audit trail, thereby strengthening compliance and financial risk management. This allows for better preparation for tax audits and transparent document management.
6. Compliance with compliance
The dematerialization of supplier invoices simplifies compliance with legal obligations in terms of electronic invoicing. By ensuring transparent and compliant management, EDM helps companies to effectively prepare for tax audits and inspections.
What are the points of attention?
Compatibility with accounting systems
Flexibility and interoperability with existing accounting systems are crucial. An effective EDM platform must be able to easily integrate with business software, centralizing the management of documents and financial data on a single platform.
Security and digital archiving
One digital safe backed by the EDM provides a secure space for maintaining important financial documents. This electronic archiving solution guarantees the protection and sustainability of data, while facilitating their recovery and management.
Conclusion
EDM is an adapted response to the daily challenges of accounting departments, offering optimized document management, compliance with new electronic invoicing regulations, and support for collaboration between the various departments of the company. At a time when efficiency and speed of execution are essential, EDM in accounting is a strategic lever for companies wishing to improve their financial performance and document management.
