Do you spend your days looking for the right version of an Excel file? Are your employees overwriting your data? It is time to abandon this artisanal method that is hampering your performance.
The expensive Excel addiction
We are all addicted to Excel tables. Despite our sophisticated ERPs and business applications, Excel remains our daily reflex to enter data, have it completed by our teams, consolidate it and have it validated.
This habit gives us the illusion of breaking application silos by simply sharing files. But that's where it all gets complicated.
The shared file nightmare
You know these frustrating situations: the file incorrectly recorded by accounting, the cell deleted by mistake by marketing, or worse, this version sent by email and saved locally while the “real” version is on the network.
How much time do you waste each week looking for the right version? How many errors do these confusions generate? How many decisions were made based on bad data?
Excel's weaknesses in the face of current challenges
✖️ Impossible collaboration
Excel can't really be shared. Cell rights management remains rudimentary. Visibility rules cannot be defined for some information. And when the file is open for writing, it's difficult for two to edit it simultaneously.
Today's keywords - collaborative, cloud, GDPR, cybersecurity - are not among Excel's strengths. Data loss as a result of mishandling is still common and can have serious consequences.
✖️ No process vision
Excel shows you data, never the process that generates it. You see rows and columns, not validation steps, responsibilities, or deadlines. How to manage effectively without an overall vision?
What to do when you receive ten emails with Excel files attached? How do you make the right decision at the right time without getting lost in this information avalanche?
The BPM transformation that changes everything
A solution of Business Process Management meets your growing requirements for secure sharing and seamless collaboration. It transforms your approach without revolutionizing your habits.
From cell to smart form
Your Excel table becomes a structured form with controls on each field. Each input box corresponds to a column in your old file, but with validation rules, drop-down lists, and automatic calculations.
No more input errors, inconsistent formats, or missing data. The system guides your users and ensures the quality of the information.
From the dashboard to intelligent control
Your collection of Excel rows is transformed into relevant views on your database. You only see useful information: business data, statuses, current actors, alerts.
These dashboards adapt to each user profile. Your director sees the strategic indicators, your operational staff follow their current tasks, your controllers access audit data.
From email to automatic orchestration
No need to follow up with your colleagues by email. Each worker automatically receives his tasks with the necessary information. Actions are traced, deadlines monitored, exceptions reported.
This orchestration eliminates oversights, accelerates treatments and improves the quality of service.
Security and rights finally under control
BPM natively integrates the management of access and visibility rights. Each user only sees what they need to see, only edit what they can change. Sensitive information remains protected according to your business rules.
This granularity meets RGPD and cybersecurity requirements that cannot be met by simple file sharing.
Your processes regain their fluidity
With a BPM solution, you are moving from file management to process orchestration. You visualize flows, identify bottlenecks, and optimize performance.
Your teams are really collaborating instead of just exchanging files. Information flows according to your business rules, not according to the chance of sharing.
