Business needs
Finance & Legal
Quality
Human Ressources
General Services/Administration
Business
Respond effectively
to calls for tender: proposal management
Improve performance and simplify the tender submission process by digitizing the Go/No-Go, response and follow-up processes.
What if responding to a tender becomes simpler ?
Managing tenders requires a large amount of time-consuming actions, but they are essential if you want to provide a quality response on time:
Identify the tenders (sourcing)
Identify and select the participants in the Go/No-Go process
Decide what to do next
Assign tasks for technical writing, business offer, legal validation, administrative documents, …
Consolidate the documents and send the response
Manage the response, the tracking
How many invitations to tender are not submitted on time because the resources to respond were not anticipated? How many calls for tenders are incomplete or unsuccessful because a Go/No-Go process has not been implemented ?
Late bid
Call to tender missed
Time-consuming tracking
Increased performance and simplicity of the proposal management process
Managing the tender bid process electronically using Business Process Management software gives you control over the various key stages involving the bidder.
You involve, from the sourcing stage, the team in charge of Go/No-Go, justifying the choice, to capitalise on subsequent tenders.
If the Go is given, you plan and involve stakeholders according to your internal management rules (depending on the amounts, the type of bid or the geographical sector, etc.). Each stakeholder is notified, and has a dashboard with the different tasks incumbent on them. (Write a technical brief or commercial bid, validate a response, etc.).
You can track the deadlines of the different stages
You can track the actions of each stakeholder
Involve the right people at the right time
You can respond on time thanks to having control over the various milestones
Managing bid statuses
Capitalise on your knowledge
A bid for a call for tender systematically involves a large number of documents to be produced. Build your centralised knowledge base with a document management solution. You can share the information, make the latest version of the right document available (company presentation for example), and facilitate the search for previous responses using keywords, to capitalise on past experiences.
Filing and organisation of documents
Version management of presentation documents
Keywords to facilitate searches
Completeness of the bid
Why choose Efalia Suite?
Modularity
Digitise per field: management of calls for tender, management of customer contracts, etc.
Customisation
The solution is fully configurable, with no development required, to be in line with your legal and sales practices.
Activity monitoring
Comprehensive dashboards to enhance and track calls for tender.
Open
Platform open to the outside, easily integrated with an CRM or business applications.
Avoid mistakes
The Go/NoGo process limits the risks
Streamline exchanges
Each participant in the development of the application is directly involved in the process.
Why digitize the tender application process?
Submit your tender on time
The process is under control with a reminder management system
Capitalize on experience
Documents are filed in the EDM and easily accessible
Request a demo
Because a demo is worth a thousand words, contact our digitisation experts for a personalised demonstration of our solutions.
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