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An electronic signature tool is intended to replace the paper signature book we all know or to replace traditional paper workflow processes. Fully accessible using an internet browser, it consists of digital trays (to-do lists) in which documents awaiting validation or electronic signature are presented to the user. Validation circuits are established beforehand by the operational administrator. These validation circuits can be hierarchical or determined by the user so that they can choose all the participants in the validation and signature circuit.
The validation and electronic signature process for administrative letters and internal notes is therefore fully digitised, secured and tracked within the digital signature tool. Whether you’re in the office, on the go or working remotely, the electronic signature tool’s cloud solution (SAAS) enables you to approve documents from anywhere.
By digitising your validation and signature circuits, the benefits are immediate:
The lead times for stamps and signatures are shortened and in the event of a delay, you are informed and reminded
You no longer have to be physically present to validate or sign: you can validate and/or sign your documents remotely, while working remotely for example or during your travels.
You can secure the process based on your validation and signature rules
Stamps and signatures are tracked through a circulation record
The signature has evidential value thanks to an electronic certificate
You cut down on printing, and it's good for the planet.
You can modernise your organisation and simplify the validation workflow processes by opting for Efalia’s electronic signature tool:
To get started, open an electronic signature tool: You can choose a configured electronic signature tool or you can create your own workflow process for stamps and signatures
Then, insert the documents to be signed: You can drag and drop one or more documents and appendices
Then simply select the stamps and signatories and you’re ready to go: Depending on your type of signature tool, select one or more stamps as well as a signatory.
In 1 click, you can track the progress of the stamps and signature: You can track each step and status of the signature stool until the documents have been signed
The era of handwritten signatures is over, the electronic signature is embedded in the electronic signature tool for increased security. You can designate one or more signatories, or signatories external to your organisation (service provider, supplier, customer, etc.).
The electronic signature tool offers different levels of signature in accordance with the European eIDAS regulations.
Qualified signature using a cryptographic key
Because a demo is worth a thousand words, contact our experts for a personalised demonstration of our electronic signature tool.