The digital staff file is the central tool for human resources management. It will allow you to organise, manage and secure all the documents necessary for personalised tracking of each employee in your organisation. This therefore involves transforming all your employees’ paper documents into digital media: pay slips, absence requests, employment contracts, internal regulations, expense reports, leave requests, etc.
Initialised at the time of hiring, the employee’s personal file includes the following elements as soon as it is created:
The identity of the employee: personal details, social security number, etc., with the associated documents (ID card, social security certificate, bank details, etc.),
Documents related to their employment: pre-recruitment declaration, mutual fund and provident statements, employment contract, degrees, etc.
Some documents can be confidential and others shared with the training department or the employee’s manager, for example.
By managing staff files electronically, you see immediate benefits:
Instantly search for information about an employee,
A 360° overview of the HR file,
Share certain information with other departments (degrees and training, etc.),
Restricted access to some confidential information (occupational health and sick leave, etc.),
Controlled access to certain documents for clearly identified profiles (one-to-one interview sheet and leave request, etc.).
A content management solution facilitates the management of HR documents, by offering the HR Department access to the information required for their assignments in a single space, without increasing the company’s number of applications.