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Gain efficiency, simplicity and reduce your operational risks by dematerializing the purchasing process
How many purchase requests are made outside the purchasing policy? Outside of any process? Despite well-known situations that we see every day:
Wildcatting means a multitude of orders, suppliers to create, transactions to process, deliveries to receive and often, it gets out of hand.
All these processes consume time, money and are not without consequences for your company.
Don’t wait any longer, and manage this process via a Purchase to pay solution.
Digitisation of the non-production procurement process
The question no longer arises for strategic or core business purchases. They have long been managed in a structured manner using well-established processes and integrated software or solutions. This is not the case for indirect purchases which, for 80% of companies, are poorly managed:
However, the management of indirect purchases ought to be optimised because these one-off or irregular purchases, if well managed, can be a real source of savings.
Stop uncontrolled purchasing
Manage and secure the entire process: from purchase to payment
Consolidate purchasing and finance
Streamline the number of suppliers
By digitising the procurement process using a Business Process Management solution, you can manage the entire life cycle of the request: creation, validation, order/invoice consolidation, accounting integration, payment order and dispute management.
By managing the various documents supporting the reliable audit trail (PAF) electronically, you can certify the origin of your invoices.
The delivery/acceptance slip
Proof of payment
Documents are stored, filed and secured in a document space. Searching for an attachment in the event of an inspection is immediate, and you automatically consolidate the PAF.
The digitisation of the P2P (Procure-to-Pay) process makes it possible to track and then collect a great deal of information that can be used and presented via dashboards.
You can measure the performance of the Procure-to-Pay process using different metrics:
Number of procurement requests per month
Number of orders per month
Invoices pending approval
Likewise, you can measure financial performance using key indicators:
Breakdown of purchasing per cost centre
Amount of orders received but not invoiced
Amount of invoices received but not paid...
And lastly, you can analyse the performance of your suppliers:
Amount of purchases per vendor
Number of disputed invoices per supplier...
The digitisation of the Procure-to-Pay process is a real performance lever for your company. Such an automated process ensures that procurement activities make a significant contribution to profitability by significantly reducing processing costs, minimising operational risks, and improving efficiency and control.
This enables Purchasing departments to focus on higher value-added tasks by eliminating time-consuming activities.
Digitise per process, then expand as and when required.
A single gateway for the employee, all data and all financial processes easily accessible.
Protected, tracked and accessible data with a reliable audit trail available in case of inspection.
Comprehensive dashboards to enhance and monitor purchasing activity.
Platform open to the outside, easily integrated into your accounting or business applications.
Indirect purchases represent 5% of expenses but 60% of orders.
The processing cost is reduced from 95 € per purchase request to 19 €.
100% of the process is secure and complies with your purchasing policy
A 100% fluid process that facilitates decision making.
Because a demo is worth a thousand words, contact our digitisation experts for a personalised demonstration of our solutions.