The importance of a method for approaching an organizational project

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The Ossad method is designed to bridge the gap in understanding that often exists between the different stakeholders in an organizational project (consultant, user, decision-maker), and particularly between the project client and the project manager

It offers a common language that can easily be assimilated by everyone involved in the project. Ossad is a quick and simple way to achieve a shared vision of the organization and the information system so that they can then be evolved more easily in response to the business needs of your enterprise. Ossad thus enables the organization and the information system to be approached in tandem, rather than one after the other

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Ossad provides resources and sets out general rules that can be used in organizational projects. The approach can be described in a simplified form via the answers to a series of four questions:

question verte

How can the circulation of information to achieve the objectives be represented?

question rouge

How can the distribution of human resources to achieve the objectives be represented?

question bleue

How can the organization’s objectives be represented?

question verte

How can all the resources (human and material) be described exactly, together with the procedures to achieve the objectives?

Ossad suggests answers to each of these questions
by developing graphical representations, or models:

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The abstract model

The abstract model describes the organization’s objectives, independently of the resources used to achieve them. This level of modeling answers the WHAT? and WHY? questions, and enables the flows linking the functions of your organization to be visualized.

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The descriptive model

The descriptive model describes the organization’s human and technological resources. It represents the organization’s procedures (= ways of carrying out an activity), roles (= who takes part in which activity) and the resources used (= what is used for the activity). It answers the WHO? and HOW? questions (in which order, in how much time?).

So Ossad is not a linear modeling approach, and does not quickly become incomprehensible by operational staff, as we see all too often with approaches that quickly show their limits:

So Ossad is not a linear modeling approach, and does not quickly become incomprehensible by operational staff, as we see all too often with approaches that quickly show their limits:

    • A single level of abstraction
    • Roles or organizational units that are not represented, or poorly represented
    • The document (invoice, order, contract etc.), the medium for the business’s daily work, is rarely represented
    • The life cycle of information, which makes it possible to answer basic questions such as what is the status of an invoice, an order etc., is not represented
    • Flowcharts are long and quickly become illegible
    • There is often a lack of uniformity in the symbols used
    • and far too many boxes!
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Conversely, OSSAD offers different levels of modeling that simultaneously incorporate a macroscopic, relational and detailed vision of the organization (abstract model), together with the procedures, instructions and communication between procedures (descriptive model), revolving around the life cycle of the file (or document) being processed.

Ossad thus provides a standardized method that includes a vocabulary, a syntax and a grammar at the same time. It is a common-sense method that is formal, simple to learn and, what’s more, copyright-free. In short, a Swiss army knife for successfully completing an organizational project, whether it involves choosing application software, obtaining ISO certification or, of course, implementing an ECM or BPM project.

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