Searching for information in the Document Management System

This is the primary function of any Document Management System. It means being able to find the right version of the document you are looking for, without being submerged by an unwanted deluge of other documents, and then if necessary being able to access other documents related to the initial document. This is why indexing took place in the previous step. It is also why a classification scheme may have been developed beforehand.

MULTIGEST offers multiple search options, enabling you to access the information you need simply and quickly:

  • Search based on the classification index
  • Search within the classification scheme
  • Search based on system metadata
  • Full-text searching

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Catch & Classify

The first step in a document process involves capturing document information in all its forms: paper, files of all types, e-mails. This capture must be accompanied by a classification or indexing process so that the information can be managed appropriately: lifetime, validation, searching and archiving processes.

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Search

This is the primary function of any Document Management System. It means being able to find the right version of the document you are looking for, without being submerged by an unwanted deluge of other documents, and then if necessary being able to access other documents related to the initial document.

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Manage

Your Document Management System will enable you to MANAGE your document information throughout its lifetime:
=> During the document’s active life, the Document Management System offers PROCESSES (or workflows)…

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Sign

MULTIGEST offers several tools for “signing” a document, giving the action several different levels of legal validation.

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Dematerialize

Going paperless involves transforming physical information media (generally paper documents) into computer files (bringing the dream of the “paperless office” to life).

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Archive

A Document Management System solution such as MULTIGEST is designed to manage documents throughout their active lifetime or retention period.

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